Applications & Admission Coordinator

Applications & Admission Manager

Based at the Rutgers Center for Global Security and Democracy

Purpose:
To Manage and the pre-application, application, admission and enrollment process.

Reports:
Executive Director, Board of Directors, Public Relations Team. 

Key Relationships:
Executive Director, Public Relations Team, Professors, and Trainers.

Roles & Responsibilities:
Overseeing one of the most vial processes in Global PACT.  You will be responsible for coordinating the materials for prospective students throughout the pre-application, application, admission, and enrolment process of Global PACT participants.

Projects You Will Coordinate:
Pre Application
•    Update and create information that helps prospective students learn about our programs.  This includes up to date websites, syllabi, information sheets, and brochures to name a few.
•    Set up information at events where we meet and talk to prospective students
•    Talk to potential applicants to assist them to understand and explain the program
•    Send follow up on potential applicant request for additional information
•    Send communications to prospective students in a web-based tool (sugarcrm)
•    Track interested prospective students in web-based tool (sugarcrm)
•    Create prospective student reports to track likely enrollees

Application
•    Create proper web-based registration/application pathways in web-based tool Thriva School Enroll
•    Coordinate with partner Universities and local partners to ensure proper placement of web-based application system
•    Facilitate use of the web-based tool Thriva School Enroll with current applicants
•    Ensure proper collection of registration and application information
•    Lastly you will prepare them to go on the program.

Enrollment
•    Sending welcome and acceptance/enrollment information to all admitted students
•    Coordinating program emergency and logistics books for in-country teams
•    Organize orientation sessions for enrolled students

Personal Characteristics:

You demonstrate high attention to detail.

Ability to work in a team, dedication to ensuring completion of projects and commitment of time.  This will be rewarded with a high degree of professional responsibility.

A willingness to thoroughly learn the position.
 
A high level of comfort with web-based programs, Excel, and the  MS Office Suite.

Willingness to learn to use web-based software.
 
Excellent written and oral communication skills. Excellent written and spoken English.
 
Proven ability to work collaboratively with other organizations.
 
Terms and Conditions
Probation: There will be a probationary period of one month. 
Salary range: Unpaid internship. 

Hours: Working week is 20 hours a week.  However, the demands of the job are likely to be such that a willingness to work flexible hours, as required, will be necessary.
The position is based at the Center for Global Security and Democracy
 
To apply email resume, cover letter and the contact information for two references (Name, E-Mail and Phone), stating the position being applied for (please use subject heading Job Application: Global PACT) and outlining relevant experience to: Paul Kuehn, kuehn@globalpact.org All candidates will receive confirmation of receipt and notice of decision.